Features | GymTrack

Member management

One clean roster with profiles, phone numbers, join dates, and full subscription history. Archive members you no longer serve without losing their records.

Search and filter the roster instantly
Every member's plans, payments, and check-ins in one profile
Sponsored members clearly badged with their sponsor

Front-desk check-ins

Check a member in with two taps and see who is in the gym right now. Daily check-in limits are configurable per gym — for everyone, individuals, or sponsored members.

Live view of today's check-ins
Walk-ins on day passes handled at the desk
Undo an accidental check-in without breaking the books

Plans & subscriptions

Day passes to annual plans, at your prices, in your currency. Renewals snap to the previous expiry date so members never lose paid days.

Any interval: daily, monthly, quarterly, yearly, or custom
Change plans mid-subscription without losing history
Paid, due, and overdue status derived automatically

Payments

Record cash, bank transfer, or mobile money in seconds — with optional partial payments per gym. Every payment is tied to a subscription and the staff member who recorded it.

Partial payments with an always-current outstanding balance
Void a mistaken payment with a full trace
Monthly and daily revenue totals at a glance

SMS renewal reminders

GymTrack scans every membership daily in your gym's timezone and nudges members by SMS before they expire — then keeps a polite weekly rhythm for anyone overdue.

Reminders at 7, 3, and 1 day before expiry — and on the day
Deduplicated by design: a member is never nagged twice
Delivery tracked in your in-app inbox

Corporate sponsor billing

Companies and institutions that cover their staff's sessions get their own ledger. Each sponsored check-in is billed to the sponsor at your agreed per-session rate, the moment it happens.

Per-session rates locked in at check-in time
A running ledger: billed, paid, and outstanding per sponsor
Bulk-import a sponsor's member roster

Analytics for owners

Revenue trends, member growth, check-in patterns, and plan mix — computed in your gym's timezone so the numbers match the day you actually ran.

Monthly revenue and new-member trends
Daily check-in activity over the last two weeks
Members expiring soon, surfaced before they lapse

Staff roles & audit trail

Owners run the gym; receptionists run the front desk with exactly the access they need. Every action — payments, check-ins, role changes — is recorded with who did it.

Invite staff by email with role-based access
Multiple owners per gym, with a protected last owner
A searchable, immutable audit log of every action

See it with your own gym

Create your gym, add a plan, and register your first member in under five minutes — free during the beta.

Create your gym See pricing

Every tool a growing gym needs